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Scheduling Exams

Examinations required by Graduate Policies and Procedures (Preliminary and Final Examinations), are scheduled through the Graduate School

This request must include:

  • Time,
  • Date,
  • Building and room number,
  • Title of dissertation or thesis,
  • Names and signatures of the Examining Committee. 

These requests are due in the Graduate School at least two weeks before the examination date requested. Notification of the approval of the examination scheduling will be sent electronically to the student and all members of the Examining Committee. The examination should not be conducted if the Advisor has not received notification that the examination has been scheduled. The examination result should be entered in the Electronic Signature System within 2 days after the examination, with each committee member signifying whether the exam performance was Satisfactory or Unsatisfactory.

These examinations can be scheduled through the last day of exams for the term. Final examinations doctoral students must be scheduled early enough in the term to meet the final ETD submission date. Before filing the request for scheduling an examination, the student's record should be reviewed by the department to make sure that the Plan of Study has been filed and approved and that there are no problems. The Graduate Program Director's signature on the form is the departmental verification that the Plan of Study has been examined and that it is appropriate for the student to schedule the examination.

This examinations commonly are comprehensive examinations of the doctoral coursework, typically students complete the formal coursework on the Plan of Study prior to taking the exam. If a student has coursework remaining to be taken, the department should determine whether or not it is appropriate for the student to take the examination before all the graded coursework on the Plan of Study is completed. Students may take the Preliminary Examination despite having some grade problems on the Plan of Study (e.g., Incompletes, grades <C- that require retaking a course) but the student's Advisory Committee should address whether this will put the student at a disadvantage on the exam. If the  decision is to schedule the exam in a case like this, a note addressing the committee's decision to move forward with the exam should accompanying the exam request. By the end of the degree, all grades on the Plan of Study must be a C- or higher and the Plan of Study and overall GPA must be 3.0 or higher. 

To schedule a finial examination, students must have the thesis/dissertation ready for defense (as judged by Advisory Committee members having read the document and signed the examination scheduling request) and the student must be able to complete all other degree requirements within the semester when the examination is held:  all coursework on the Plan of Study will need to be completed with grades of C- or higher and both the Plan of Study GPA and the overall GPA must be a 3.0 or higher by the end of the semester. Because some of the problem situations with deficient grades or credits require retaking courses or adding credits, the Plan of Study should be examined at the beginning of the semester in which a student plans to take the Final Examination. 

For the most current updates on scheduling exams please visit the graduate school website ‘scheduling exams’.